Canvas Approver's Decision Log

Decisions Made by the Canvas Approver’s Group on Use of Canvas at Humboldt

Approver Group Participants:

  • Alex Enyedi
  • Mary Glenn
  • Anna Kircher
  • Clint Rebik
  • Alex Hwu
  • Kerri Malloy

Canvas Faculty Contributor Group

  • Kerri Malloy
  • Amy Rock
  • Josh Zender
  • Jamie Jensen
  • Nick Malloy
  • Cassandra Tex
  • Kimberly Stelter
  • Kim Vincent-Layton
  • Melinda Myers
  • John Reiss

 

  • Canvas course naming standard: the decision made by the Canvas Approver’s group is that course names should match the catalog name for the course, which then also matches the name of the course for which students registered, so they are clear about which Canvas course is associated with their class.
     
  • Manual Addition of Students in Canvas by Faculty: the decision made by the Canvas Approver’s group will allow faculty to add students to their Canvas courses for the first two weeks of each term to align with the add/drop period to ensure students who are wait-listed do not fall behind in a course they are waiting to add. This permission will be reverted after the two week period as all add/drop occurrences will be handled by automated enrollment processes through the end of each term.
     
  • Working with Students in Course Sections: the decision made by the Canvas Approver’s group on this topic is guidance to faculty to consider FERPA rules when allowing students to see students in other sections when a course is cross-listed. In order to change this setting, a student by student, course by course change must be made by faculty. While this decision may change in the future to comply with changes to Federal or CSU FERPA rules, faculty have the choice of making this change to secure students in each section from seeing students in other sections or leaving the default setting where all students can see each other in a cross-listed course. If faculty chose not to make the change, they MUST notify their students at the beginning of each term that they can see and be seen by other students if the course is combined with another section.
     
  • Access to courses prior to term: the decision by the Approver’s group is to allow student enrollment one week prior to each term start. This will create a common standard for all courses and ensure equity of access. Faculty will have access from the point when their course is made available in Canvas. For Summer 2017 and Fall 2017 terms, all courses will be made available and the assigned faculty member in PeopleSoft will be enrolled as a teacher in those courses 2 months prior to start of the applicable term. Summer 2017 will be the last opportunity for faculty to teach in Moodle.

*The decision on student enrollment was amended on 5/09/2017 for the summer term only: For Summer term, students will be enrolled two weeks prior to the first day of classes.

  • For students who have an incomplete: faculty will submit a help desk ticket with the names of the student(s) who have an incomplete then we (LMS Support) will create a new section for the course (“original course title INC”), move the student(s) with incompletes into the new section and extend the term dates for that section by 1 year from the end of the term. The faculty member will create new assignments, discussions, etc. and assign to the students in the INC section and student(s) will have access to the course section for the 1 year period to complete the work in order to assign a final grade for the student.
  • For students wishing to appeal a grade: the decision by the Approver’s group advises: the student or faculty member will need to contact the LMS support office and speak to the LMS Coordinator for assistance in retrieving materials. 
     
  • For faculty or students needing an exception to the enrollment process: the decision by the Approver’s group advises: During the term if students have special circumstances such as catastrophic withdrawal, students will work with their faculty who in turn will work with the Associate Dean of the student’s major department(s) to discuss options. Registrar staff would follow-up with the LMS Coordinator if needed. 
     
  • During the term, conduct issues will be handled through the Dean of Students process outside of the LMS and Dean of Students staff will follow-up with the LMS Coordinator if needed.
     
  • During the term, any registration issues or enrollment holds for students will need to be handled between the student and Office of the Registrar outside of the LMS. Once PeopleSoft is updated, the student will be enrolled via the automated enrollment process. If immediate changes are needed, Registrar staff would follow-up with the LMS Coordinator if needed.